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Steps to create, store and access good passwords

Due to frequently occurring data leaks online, there is a high probability that at least one of your passwords will eventually be freely available on the internet. (If you’d like to read more about a recent record-breaking breach, Wired has a good article. It includes links to sites where you can check if your information has been leaked. Everyone we know who’s tried it has found at least some accounts to be vulnerable).

It is crucial that we keep our students’, families, and employees’ data safe. We strongly recommend that you change your passwords to online services frequently. This is especially important if you’ve used the same password on more than one site or service. Here are a few recommendations on how you can keep your Menlo and personal accounts secure:


Remembering lots of strong passwords is difficult, so we recommend you use a password manager like 1Password. 1Password is a program that will help you manage your new passwords. You can also securely store notes, phone numbers, locker combinations, credit card information, and so on. LastPass is another popular choice, and you can get started for free.


Change your email passwords. Start by changing your email passwords, for both your Menlo Gmail and personal email accounts.

  1. Open your Google Account. You might need to sign in.
  2. Under "Security," select Signing in to Google.
  3. Choose Password. You might need to sign in again.
  4. Enter your new password, then select Change Password.
  • Use strong passwords. Longer is better, and adding numbers and special characters helps. Examples are:
    • “Don’t-fly-4-me-Argentina” (secure, hard to guess, relatively easy to remember).
    • "dNDU4/AxUJyFivbq,xzGi3FUyxpHHbaQW8” (secure, hard to guess, impossible to remember, but password managers are great at that).
  • Never use the same password twice, despite the temptation.


Change the password to your Menlo ID.

  • Go to
  • Log in if you haven’t already.
  • Click the blue Change My Password button and follow the prompts.


Change the rest of your passwords.

  • Prioritize the ones you used on multiple sites.
  • Change bank passwords, then online shopping, social media, entertainment, etc.


In the future, practice good password hygiene.

  • Change passwords every now and then.
  • Never reuse a password.
  • Use strong, secure passwords.
  • Store your passwords safely.

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